Privacy Policy

Introduction

This notice explains how Portswood Church uses information given to us and the ways we protect personal privacy. It
ensures everyone is aware of information we collect, how we use it and under what circumstances, if any, we may
share it with other parties.

The General Data Protection Regulations

Under the regulation, we have a legal duty to protect all information we collect. We do not pass on details to any third
party unless we have obtained your permission to do so.

Privacy & Data Protection

This Privacy Notice forms part of Portswood Church's Data Protection Policy.

What rights you have over your data

If you have submitted information to the church, you can request to receive a copy of the personal data we hold
about you, including the data you have provided to us. You can also request that we erase the personal data we hold
about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Contact

All comments, queries and requests relating to our use of your data should be addressed to admin@portswood.org .

Source Content Purpose Responsible
Members database & church directory Names, addresses, telephone numbers Enable contact between the church and its members Church Administrator
Personnel records Personal details, job contracts, annual reviews, payroll information etc. Recruitment and management of employees Trustees and Treasurer
Payroll records Personal details, bank details, pay details Enable payment of salaries to employees Treasurer and bookkeeper
Gift Aid records Names, addresses, details of giving Gift Aid administration Treasurer
Computer records (including email systems) Names, email addresses, addresses, telephone numbers Enable contact with suppliers, members, contacts All staff
Youth and children’s’ group registers Names, emergency contact details Child safety Youth and children’s ministry team
Pastoral care records Names, contact details, confidential personal information Pastoral care of church members Pastoral Care Team and elders
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